Wedding transport planner
Enter your guests and each function: how many guests move, the drive between hotel and venue, and how long you have to get everyone there. The planner sizes the fleet from the catalog's seat counts, works out the shuttle rounds, and prices one day of the fleet from the same fare engine as the site's fare tables. Then post the trip, already filled in, to get itemised quotes.
The planner sizes the fleet from the catalog's seat counts and prices it from the fare engine: 200 guests in one go need 3 × AC Coach 50–56 seater + 1 × Mini Bus 28–35 seater (₹63,800–83,400 a day, as of Oct 2026); 2 shuttle rounds need 2 vehicles.
Plan your guest transport
Your own estimate; change it to what your venue needs.
Functions
Leave the drive and the time allowed empty to move everyone in one round. Each function is priced as one day of hire.
Enter the number of guests to see the vehicles.
The trip form opens with your guests, the city and venue, the main vehicle, the first date and the number of functions filled in.
Guests to vehicles, everyone in one go
The fewest vehicles that seat everyone at once, then the fewest empty seats, from the catalog's seat counts.
| Guests | Vehicles | Seats | One day of the fleet (as of Oct 2026) |
|---|---|---|---|
| 50 | 1 × AC Coach 50–56 seater | 56 | ₹17,600–22,800 |
| 100 | 1 × AC Coach 50–56 seater + 1 × AC Coach 40–49 seater | 105 | ₹32,600–43,000 |
| 150 | 1 × AC Coach 50–56 seater + 2 × AC Coach 40–49 seater | 154 | ₹47,600–63,200 |
| 200 | 3 × AC Coach 50–56 seater + 1 × Mini Bus 28–35 seater | 203 | ₹63,800–83,400 |
| 300 | 3 × AC Coach 50–56 seater + 2 × AC Coach 40–49 seater + 1 × Mini Bus 28–35 seater | 301 | ₹93,800–1,23,800 |
Indicative, as of Oct 2026: each vehicle billed on at least 250 km for the day, with driver allowance and GST; tolls, parking and any run from the operator's base extra. Seats are the top of each class's range: confirm the exact count on the quote.
How the planner works
Vehicles
For each function it seats the guests of one round in the fewest vehicles, then with the fewest empty seats, from tempo travellers up to 56-seat coaches.
Rounds
With a drive time and a time allowed, it counts the rounds each vehicle makes; without them, everyone goes in one round.
Cost
Each function is one day of hire: each vehicle is billed on the km it runs or 250 km, whichever is more, with driver allowance and GST (indicative, as of October 2026).
Your inputs stay with you
Nothing you type is saved. The 'Post this trip' button carries the guests, the city and venue, the main vehicle, the first date and the number of days into the trip form.
What people ask
The same question, as families type it. The answers are above.
- wedding ke liye bus booking calculator
- shaadi me guests ke liye kitni gaadi
How many buses for wedding guests: the guide
Questions groups ask
How many vehicles for 150 wedding guests?
1 × AC Coach 50–56 seater + 2 × AC Coach 40–49 seater in one go, ₹47,600–63,200 for one day (as of Oct 2026).
Does the planner count the return trip?
Yes. Each round is counted there and back, to the venue and home again, for the km each vehicle runs.
Why is a short shuttle billed as a full day?
The site's fare method bills at least 250 km for each day a vehicle is booked, because it cannot take another trip that day. An operator's quote may count it differently, so ask.
Is the cost a quote?
No. It is indicative, as of Oct 2026. Post the trip and verified operators send itemised quotes; up to 6 are invited for each trip.